Digital Tachographs


Copyright Road Tech Computer Systems Ltd. All rights reserved.

All the regulatory information given in this guide ia available through the European Commission and the UK Department for Transport. All of the information specifically relating to Siemens, Stoneridge and Actia Digital Tachograph Vehicle Units has been sourced from specification sheets and user manuals. 

While every effort has been made to provide accurate content within this guide, Tachomaster and LDG Logistics Limited does not assume any legal liability or responsibility for the accuracy or completeness of any information contained herein.

Reference herein to any company or product does not necessarily constitute or imply its endorsement or recommendation by Tachomaster.

Tachomaster and the Tachomaster Logo are Trademarks of Road Tech Computer Systems Ltd.

All other trademarks and copyrights are herein acknowledged.

This document may be freely distributed, electronically or in print, provided that it remains in its entirety and is not edited, amended or changed in any way whatsoever.


This Tachomaster Driver Guide has been compiled by Steve Williams.

Steve Williams has been involved in the road haulage sector for over 30 years, beginning as an employed lorry driver then moving on to become an owner-driver, before setting up his own haulage company in 1982.

From 1997 until 2007, Steve worked for the Road Haulage Association, setting up the Association's first regional help desk, before moving on to become Project Manager within the newly formed "National Operations Centre".

Steve then joined the Policy Department at RHA Head Office, representing the Trade Association and the wider Road Haulage sector at meetings with Government bodies and agencies. During this time Steve was directly involved at Government level with the introduction of the Digital Tachograph and the EC Driver's Hours Regulations which came into force in 2006.

Thanks to this work, Steve is now widely considered to be one of the foremost authorities on Digital Tachographs and Driver's Hours Regulations.

CONTENTS

1     Introduction
     1.1     Driver's Hours

     2.1     The Digital Tachograph Vehicle Unit (VU)
     2.2     Your Driver Card
     2.3     The Company Card

     3.1     Basic use of the VU
     3.2     Recording of Duty Period
     3.3     Multi Manning
     3.4     Driving without a Valid Driver Card
          3.4.1     Lost, Stolen or Faulty Driver Cards
     3.5     Ejecting your Driver Card from the VU
     3.6     VU Specification Anomalies
          3.6.1     Anomaly 1 - Recording of breaks for crew members
          3.6.2     Anomaly 2 - Automatic selection of "Other Work" Activity Mode
     3.8     VU Printouts
          3.8.1     Printer Rolls
          3.8.2     Things to note when printing
     3.9     VU Time
          3.9.1     UTC Time and Local Time
          3.9.2     Setting local time on the VU

4     General Operator Notes
     4.1     Cleanliness
     4.2     Protecting the VU system from damage
     4.3     Printer maintenance
     4.4     VU Periodic inspections and security checks
     4.5     VU Warnings (Events and Faults Conditions)

5     Analysing the Data
6     Points to Remember

Appendix 1: User Notes for the Continental Automotive Group (formerly Siemens) 
VDO DTCO 1381 Digital Tachograph
     1     The VDO DTCO 1381 Digital Tachograph Vehicle Unit
     2     Using the DTCO 1381
          2.1     Menu Buttons
          2.2     Card Insertion
          2.3     Signing On
          2.4     Screen Displays
          2.5     Card Withdrawal
          2.6     Taking Driver and Vehicle Printouts from the VU
          2.7     Changing the Print Roll
     3     Advanced Usage

Appendix 2: User Notes for the Actia Smartcard Digital Tachograph
     1     The Actia Smartach Digital Tachograph
     2     Using the Actia Smartach VU
          2.1     Menu Buttons
          2.2     Card Insertion
          2.3     Signing On
          2.4     Screen Displays
          2.5     Card Withdrawal
          2.6     Taking Driver and Vehicle Printouts from the VU
          2.7     Changing the Print Roll
     3     Smartach Specific Options
          3.1     Driver Activity Reminders
          3.2     Warning Alarms
          3.3     Printout Options
     4     Advanced Usage

Appendix 3: User Notes for the Stoneridge SE5000 Digital Tachograph
     1     The Stoneridge SE5000 Digital Tachograph Vehicle Unit
     2     Using the SE5000
          2.1     Menu Buttons
          2.2     Card Insertion
          2.3     Signing On
          2.4     Screen Displays
          2.5     Card Withdrawal
          2.6     Taking Driver and Vehicle Printouts from the VU
          2.7     Changing the Print Roll
     3     Advanced Usage

Appendix 4: Digital Tachograph Display Symbols
     1     Basic Display Symbols
     2     Display Symbol Combinations

Appendix 5: Digital Tachograph Events and Warnings
     1     General Events Warning Messages
     2     Recording Equipment Faults Warning Message
     3     Standard Digital Tachograph Vehicle Unit Warnings

Appendix 6: The Traffic Commisioner's Guidance for Dealing With Driving Offences Committed by Vocational Driver's

Appendix 7: The New Driver's Hours Regulations - A Brief Update
     1     Basic Driving Times and Breaks Remain the Same
     2     Daily Rest Periods
     3     Weekly Rest Periods
     4     Keeping Records Correctly
     5     EC Driver's Hours - Since 11th April 2007

Appendix 8: Useful Contacts
     1     Tachomaster
     2     Digital Tachograph Cards






Siemens Digital Tachograph

1     Introduction

There are presently three manufacturers of Digital Tachograph Units. They are: Stonbridge, Continental Automotive (formerly Siemens) and Actia. Most vehicles nowadays are fitted with Continental Automotive.

This guide covers the general principles of use for the three main units you will come across in your daily working life. Just like your mobile phone and DVD player each unit basically does the same thing, all be it in a slightly different way. I will include instructions for using each different unit towards the end of this post.

1.1     Driver's Hours

Don't forget that no matter which unit you are using you must at all times comply with the current Driver's Hours Regulations.

Whether you are using Digital or Analogue (the old paper disc) Tachographs, You must always be able to provide a record of the current day's activities and records of all work completed during the previous 28 days. If you do not complete a Tachograph record for every working day you will be expected to have some other form of evidence to show what you did. This could be a time sheet, a diary entry or any written evidence to show what you did on a specific working day.

Please be aware that from April 2009 VOSA examiners  have the authority to issue graduated fixed penalty fines to driver's for a whole host of offences, including the following:

  • Failure to ensure that the recording equipment is working correctly
  • Failure to ensure that the Driver Card if working correctly
  • Failure to comply with the Driver's Hours rules
  • Failure to ensure that printing can be carried out correctly in the event of an inspection
  • Failure to carry sufficient spare printer rolls

A Digital Tachograph is an electronic system for recording driving and rest times for drivers and co-drivers (crew members) of buses, coaches and trucks that are driven under EC Driver's Hours Rules.

Instead of the old Analogue Tachograph Chart Recorder, all new vehicles that have been registered within the UK since 1st May 2006 and are subject to the EC Driver's Hours Rules must be fitted with a Digital Tachograph Unit (VU). In addition, all drivers operating a Digital Tachograph equipped vehicle are required to hold a Driver Card. The company operating the vehicle is also required to obtain a Company Card from the relevant licensing authority.

Details of all your activities are recorded and stored by the Digital Tachograph Unit and are also written to your Driver's Card whenever you use it. This means that, unlike the Analogue Tachograph system there is no need to fill out a "Centrefield" at the beginning and end of every working day or whenever you change vehicles during a working day.

2.1     The Digital Tachograph Vehicle Unit

The Digital Tachograph Unit is an electronic device that is able to record and store driver and vehicle records. The unit must have the ability to store this information for at least a year and must make it possible to download that information. Operators in Great Britain are obliged to download the information at least every 56 days, and then store it safely and make it available for inspection by the authorities for the next twelve months.

Data recorded by the VU include vehicle speed, distance travelled and other system related parameters. General vehicle speed data is limited to 24 driving hours and is recorded only in the memory of the VU. It is not written to the Driver Card. Details of excessive speeds (overspeeds) are recorded however, and analysis of the data can show these events and other useful information such as "harsh braking".

Even if the external power supply to the VU is removed (i.e. battery disconnected) the VU is still able to store data as it is fitted with its own internal battery that must be able to provide power for at least two years. As such there should be no need to have the internal VU clock reset between calibration dates, which are every two years.

2.2     Your Driver Card

If you drive a vehicle for commercial purposes, and that vehicle is fitted with a Digital Tachograph. You must have been issued with a Driver Card by the relevant authority. This is a so-called "Smartcard" and has an electronic chip on it which is similar to the chip on a "Chip and Pin" card. The Driver Card must store at least 28 days worth of data and Operators in Great Britain are required to download that data at least every 28 days, although it is recommended that downloading be carried out at least every 21 days where possible.

It should be noted that most operators nowadays require you to download your card on a daily basis. This not only allows them to monitor your activity daily and issue any infringement notices earlier but also shows the relevant authorities that they are a responsible operator.

Your Driver Card holds information that identifies you uniquely and when used with a VU, all relevant information on your activities will be recorded on it.

Once you have been issued with a Driver Card, you must carry it with you whenever you are at work, even if you are not using a commercial vehicle fitted with a Digital VU.



The following information will be stored on your Driver Card for at least 28 working days:

  • Identification of the vehicle used
  • Activities (driving, working, active and rest periods)
  • Crew status (1 or 2 driver operation)
  • Dates and times of insertion into or withdrawal from a VU
  • Location in which the working day begins and ends
  • Total distance travelled
  • Identification of the control official and time/date of the last check
  • Tachograph events and errors
Your Driver Card is your personal property, but you are obliged to make it available to the operator of the vehicle for downloading when required, and to any authorised enforcement official on request.

It is important to remember that once you have been issued with a Driver Card, you MUST ALWAYS carry it with you when driving commercially, EVEN IF YOU ARE DRIVING A VEHICLE FITTED WITH AN ANALOGUE TACHOGRAPH.

When driving a vehicle covered by the EU Driver's Hours Regulations in Great Britain you must ALWAYS be able to produce your Driver Card on request by VOSA, even if you have never used it to record your hours.


Failure to comply with the above will result in a fine for you the driver

Can I display and print out information stored on my Driver Card?
Yes. The data stored on the Driver Card can be displayed through any VU when the card is in the VU. If necessary the data can also be printed off via the integrated VU printer.

Can I be issued with more than one Driver Card?
No. The authorities in all the 27 European Member States must ensure that a driver is the holder and specific user of only one valid and personal Driver Card. The Driver and Vehicle Licensing Agency (DVLA) are the government agency responsible for issuing the various types of smartcard, including Driver Cards, within Great Britain and DVLNI are the authority responsible for issuing these cards to those resident in Northern Ireland.

2.3     The Company Card

Every operator that runs one or more vehicles fitted with Digital Tachograph must apply for a Company Card. This is a different type of smartcard - used to identify the Company - and is required every time a VU is downloaded.

The Company Card does not store any data as such, its function is simply to ensure that the Digital Tachograph Vehicle Unit recognises the operator before allowing any data to be downloaded.


3     Introduction to the Operation of the VU

This guide will predominately concentrate on the Continental Automotive (formerly Siemens) Digital Tachograph VU  in most images, as this is by far the most common type of VU currently in use. For users of other units please check out the user guides at the end of this post.

3.1     Basic use of the VU

Before carrying out any procedure involving the VU, you must ensure that the vehicle ignition is turned on.


When starting a working period you must insert your Driver Card into the correct slot of the VU, ensuring that the "Chip" is facing upwards and towards the front of the tray.

If you are to be the driver of the vehicle for this period of activity, you must ensure that you insert your card into "Slot 1". If the vehicle is being double-manned and you are the crew member, you must insert your card into "Slot 2". Once a Driver Card is inserted into either slot on the VU, that slot is locked in the closed position whilst the vehicle is being driven. The slot can only be opened again once the vehicle is stationary.

The vehicle should NOT be moved or driven until your card has been successfully inserted into the VU.

If you attempt to insert your Driver Card into the VU once the vehicle is moving, a warning message will be shown on the VU screen to indicate that a card has been inserted whilst driving. You should stop the vehicle, acknowledge and clear the warning and then insert your Driver Card in the normal way. The VU will store an electronic record of an attempt being made to insert a Driver Card whilst the vehicle was in motion, and this will be made available to the operator as part of the regular download of the VU.


Once your Driver Card has been accepted and verified, the time of last withdrawal will be displayed and the VU start processing. Data will be stored in the internal memory of the VU a copy of that data will be written to the Driver Card as required. If you have carried out any recordable duties since your card was last withdrawn, details of these must now be entered manually. If manual duty entries are not required you can either tell the VU that this is the case, or simply start driving which will cause the VU to terminate the manual duty entry procedure automatically.

Once you have completed the card insertion procedure, and until you start driving the VU will record your mode of activity as "Other Work" both in the VU and on your Driver Card.

Once the vehicle starts moving, the display will default to a "standard" view.


Typically this standard view will display a confirmation that a valid Driver Card has been inserted into "slot 1" and the current mode of work being recorded against the driver, the mode that "slot 2" is set to (irrespective of whether or not a card has been inserted), the local time, the current speed of the vehicle and the current odometer reading. For more detailed descriptions of the standard view, please consult the relevant appendix in this document or the User Guide for your specific VU.

As soon as the vehicle begins to move, the VU will automatically record "Driving" as the activity against the card in "slot 1" irrespective of the mode displayed before the truck started to move. and this data will be copied onto the Driver Card. As the VU is programmed to record data at all times, any vehicle fitted with a Digital Tachograph that is moved or driven without a valid Driver Card being inserted in the VU will record this movement as "driving by an unknown driver".

There is no function available that will allow any movement of the vehicle to be recorded and calculated as anything other than a period of "Driving".

3.2    Recording of Duty Period

When a vehicle is stationary, you may select one of three activity modes. The correct activity mode must be used to indicate whether your current activity is "Other Work", "Availability" or "Break / Rest", as defined in the relevant driver's legislation. There is never any need to explicitly choose "Driving" as this activity mode is recorded automatically whenever the vehicle is in motion.


Breaks during the day and daily rest and weekly rest
should be recorded on the Bed activity mode.

Other Work should be recorded
on the crossed Hammers activity mode.


Availability should be recorded on the
Box activity mode.

It is important to remember that a Digital Tachograph VU does not work in the same way as the more familiar Analogue Tachograph equipment when it comes to recording "Breaks" or "Rest" and that this mode must be selected explicitly when required.

Unlike Analogue Tachograph equipment, a Digital Tachograph will automatically set the mode to "Other Work" every time a moving vehicle comes to a halt. It doesn't matter what activity mode was chosen before the vehicle was last driven or moved, the VU will always default to "Other Work" when the ignition is on and the vehicle is brought to rest. If you have previously set the mode to "Availability" or "Break/Rest" and the vehicle subsequently moves, even by only a few inches, the mode will default to "Other Work" once the vehicle is stationary again.

To record "Availability" or "Break/Rest", you must explicitly select the relevant mode once the vehicle has come to a complete standstill and you have applied the handbrake.

You may change modes as required provided that the vehicle is stationary, but remember, unless the handbrake is on even a fractional movement of the vehicle could result in the VU recording a short period of "Driving" before defaulting to "Other Work".

Remember! Whenever the vehicle is moving the VU will automatically record "Driving" as the current activity against the card in "Slot 1" and will always record a period of "Other Work" once the vehicle comes to a halt.

3.3     Multi-Manning

Whenever a vehicle is "Manned" by more than one driver the current driver of the vehicle must always insert their Driver Card into "Slot 1" and use the associated activity mode change button. The crew member must use "Slot 2" and the corresponding mode change button for that slot.

When a vehicle begins to move, the activity mode for the current driver will automatically be recorded as "Driving" and the activity of the crew member will be recorded as "Availability". The crew member may manually change the activity mode to "Other Work" if they require.

Whenever the current driver and crew change places their Driver Cards must be ejected and then re-inserted so that the driver's card is in "Slot 1" and the crew member's card is in "Slot 2".


3.4     Driving Without a Valid Driver Card

You must have applied for and been issued with a Driver Card before you can legally drive a vehicle equipped with a Digital Tachograph.

If a vehicle begins to move and no valid Driver Card has been inserted, a warning message will be displayed on the VU screen and a record of the "event" will be stored. If you have simply forgotten to insert your Driver Card, you should stop the vehicle as soon as it is safe to do so and simply insert your Driver Card in the normal way.

Even when a Driver Card is not inserted into the VU, all activities are recorded and stored. The information relating to these activities can still be obtained in the normal way, but they will be marked as activities by an "Unknown Driver".

3.4.1     Lost, Stolen or Faulty Driver Cards

If your Driver Card is lost, stolen or develops a fault, you must apply for a replacement card, to the DVLA in Great Britain or to the DVLNI in Northern Ireland. These authorities are required to issue a replacement card within five working days of receiving a valid application.

In the meantime, provided that you have had a Driver Card issued to you, you may continue to operate a Digital Tachograph equipped vehicle if you adhere to the following rules

  • You must make one printout at the start of every day's duty and another at the end of the duty period.
  • You must write your name and driving licence number on the rear of each printout and sign them to confirm the details.
  • You must keep these printouts available for inspection on request by the appropriate authorities for the next 28 calendar days.
  • After 28 days, you must pass the printouts to vehicle Operator who must store them with your records for at least the next 12 months.



You may not, under normal circumstances, continue to drive for more than 15 calendar days without using a valid Driver's Card.



3.5     Ejecting Your Driver Card from the VU

You can only eject your Driver Card from the VU when the vehicle is stationary and when the VU is displaying one of the main driving displays, or the VU is in the main menu. Your Driver Card must be treated as your own personal property and it should always be withdrawn if the vehicle is to be driven by another driver or if you have to leave the vehicle for any reason. When a Driver Card is withdrawn from a VU an electronic record of the card ejection will be stored.


If the Driver Card is being ejected at the end
of the daily duty period, the VU will ask you to confirm your current location. Once you have entered your location, the display will show
"ejecting card" to indicate the card ejection process is under way. There may be a short delay as the VU needs to write some final information to your Driver Card before it is ejected. Don't keep pressing buttons, be patient and wait for the VU 







 









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